Break Even Analysis For Restaurants


This graphs indicates that break-even point is reached when you have sold 200 units, and received a revenue of 500GB. Variable costs are those that are affected by fluctuations in production and so changes between given periods. A financially successful business operates above its break-even point. As you can imagine, it’s often easier for a virtual, service-based business to turn a profit because it doesn’t have to worry about a storefront or inventory. A company’s break-even point is driven by the interplay between its revenues (i.e., all the money it has coming in the door) and its expenses (i.e., all the money it has going out the door).

In other words, it’s where total expenses and total revenue balance out. This break-even analysis formula gives you the number of units you need to sell to cover your costs per month. Out of a $1,000 gross profit, a certain amount of that may be the wholesale price.

Variable Costs

When total costs match total revenues during a period of time, the company hasn’t yet made a profit, but it also hasn’t lost money at this point. With these numbers, we’ll first subtract the number of total variable costs ($60,000) from total sales ($150,000). Next, we divide that difference ($90,000) by the total sales number ($150,000). A startup business owner must understand that $5,000 of product sales will not cover $5,000 in monthly overhead expenses.

The stock market is another industry in which Break-even Point can be frequently seen. The Break-even Point for a trade or investment is determined by comparing the market price of an asset to the original cost. In accounting, Break-even Point refers to a situation where a company’s revenues and expenses were equal within a specific accounting period.


A terminal warehouse is located within the borrower’s geographical area. It is a central warehouse used to store the merchandise of various customers. The lender generally uses a terminal warehouse when secured inventory is easily and cheaply transported to the warehouse. When goods arrive at the warehouse designated by the lender, the warehouse official “checks-in” the merchandise, listing each item on a warehouse receipt.

Enables Sales Teams To Shape Their Prices

These are expenses that don’t change with sales volume, so even if you don’t sell a single product, fixed costs still have to be paid. The total variable costs will therefore be equal to Break-even the variable cost per unit of $10.00 multiplied by the number of units sold. If you find demand for the product is soft, consider changing your pricing strategy to move product faster.

Noted on the check-in list are the quantity, the serial or lot numbers, and the estimated value. Justin started in the restaurant industry at 15 and hasn’t really stopped. It also frees up literal labor hours that your team can put to use elsewhere. Consistent recipe costing and standardization, such as what xtraCHEF by Toast offers, simplifies plate costing and helps you maximizes margins. Read on to learn how to determine a break-even point helps bring the overall health of your restaurant into perspective.

A break-even analysis is a formula that lets you know either how many units of things—phones, tables or hours of legal service, for example—you need to sell to cover your costs. Stated in a slightly different way, it lets you know how much revenue you need to generate in order to cover your costs. Performing a break-even analysis is an essential task because a business investment should eventually pay off. With a break-even calculation under your belt, you know exactly how many products or services you need to sell in order to cover your costs. A break-even analysis tells you how many sales you must make to cover the total costs of production. Lowering your variable costs is often the most difficult option, especially if you’re just going into business.

Step 2: Plug In Your Data

You’ll need to have a firm idea of how many products or services you must sell to offset these costs and become profitable. In other words, the breakeven point is equal to the total fixed costs divided by the difference between the unit price and variable costs. Note that in this formula, fixed costs are stated as a total of all overhead for the firm, whereas Price and Variable Costs are stated as per unit costs—??the price for each product unit sold. A company’s break-even point is when its revenue and expenses are equal. It’s calculated using fixed costs, variable costs, and the sale price of whatever the company makes. Businesses can use their break-even points to figure out when they might turn a profit or to decide if prices or costs should change.

  • Thus to find the NPV for £1500 receivable in 5 years at 10% from the table is found the factor of 0.621 and this, multiplied by £1500, gives an NPV of £931.5.
  • All you have to do is gather basic accounting reports, without yet factoring in guest counts or the dollar averages per guest.
  • The unit contribution is then divided into the fixed costs and the result is the number of units that must be sold for the contribution to absorb the total fixed costs.
  • If you’re already running your own business, you can always optimize your pricing strategies or find ways to increase your profit margins.
  • For example, an automobile dealer may have arranged to finance the purchase of new cars with trust receipts.

Alternatively, the calculation for a break-even point in sales dollars happens by dividing the total fixed costs by the contribution margin ratio. The contribution margin ratio is the contribution margin per unit divided by the sale price. The break-even value is not a generic value as such and will vary dependent on the individual business.

Determining The Cost Of Production

This is the revenue minus total costs of production and other factors needed to run your business. Every business relies on a steady cash flow to ensure its growth and success. This flow covers payroll, inventory costs, monthly payment costs, and other draws. Our break-even calculator can help you as a business owner to measure your cash flow, allowing you to take necessary action to ensure that your operations are running smoothly.

A company must generate sufficient revenue to cover its fixed and variable costs. More sales mean there will be a profit, while fewer sales mean there will be a loss. Calculating the breakeven point is a key financial analysis tool used by business owners. Once you know the fixed and variable costs for the product your business produces or a good approximation of them, you can use that information to calculate your company’s breakeven point. Small business owners can use the calculation to determine how many product units they need to sell at a given price pointto break even. The total fixed costs are $50k and the contribution margin ($) is the difference between the selling price per unit and variable cost per unit.


This cost doesn’t change with the increase or decrease in the amount goods sold or produced. They are expenses that need to be paid off by the company, free of any business activity. This means that fixed costs are mostly indirect and don’t apply to the production of goods.


You’ll likely need to work with one product at a time or estimate an average price based on all the products you might sell. If this is the case, it’s best to run a few different scenarios to be better prepared. This can make calculations complicated and you’ll likely need to wedge them into one or the other. For example, you may have a baseline labor cost no matter what, as well as an additional labor cost that could fluctuate based on how much product you sell. If you’re thinking about starting a new business, a break-even analysis is a must. Not only will it help you decide if your business idea is viable, but it will force you to do research and be realistic about costs, and make you think through your pricing strategy.

What Happens To The Breakeven Point If Sales Change

Secondly, a Break-even Analysis helps a business to make smarter, more informed decisions based on facts instead of emotions. It helps new businesses avoid overlooking expenses when you’re starting the company and limits any unpleasant surprises in the future. You will be aware of all financial commitments early in the process. A solid break-even analysis will tell you when you need to increase prices so your profit margin reaps the fruits of your efforts. It will also tell you where you need to reduce expenses and cut costs.

The DCF rate of return is defined as the rate which reduces the NPV to zero. This method is more difficult to calculate in that it necessitates taking several trial values until two are found giving values on either side of zero.


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Increase Prices

A breakeven point is used in multiple areas of business and finance. In accounting terms, it refers to the production level at which total production revenue equals total production costs. In investing, the breakeven point is the point at which the original cost equals the market price.

What Is Break Even Analysis?

Finally, a Break-even Analysis will prove that idea or plan is viable and provide reassurance to you and your investors when committing to financial investment. This means that Steve’s team needs to sell $2727 worth of Steve’s Root Beer in that month to break even. Anything surpassing that amount will be a profit for the company. This is the number of units that your business is expected to sell within a given period, such as per month, quarter, six-month window, or year. Sensitivity of break-even price to changes in annual projected unit sales. The break-even analysis can help people who are thinking about pursuing a business venture or already operating a business. It helps you determine the feasibility of a business venture and ways you can improve your current practices.

This approach only works if customers are not especially sensitive to price increases; otherwise, they will buy elsewhere, resulting in a net reduction in sales. Increasing prices is a better option when the company is seen as a high-quality provider or the products are heavily branded. If you’re looking to make use of the BEP to set sales price points or to formulate a sales plan template, you’ll need to know how to calculate it. With access to sales reporting software, your BEP is simple to calculate and easy to visualize. But it’s also important to understand exactly how your break-even point formula in sales works. The break-even point is the moment when a company’s product sales are equal to its overall costs.